Preparing to Use Check Reconciliation

Before getting started, ensure that the Check Reconciliation software is installed on your computer. Refer to the Passport Business Solutions (PBS) Vision and SQL Installation and Release documentation on how to install C/R and other PBS modules before proceeding. If you are adding it to an existing system refer to the add module documentation.

Also, you may want to familiarize yourself with the main features of this module by reading the Understanding Check Reconciliation chapter in this documentation.

Your Accountant

You should consult with your accountant before using PBS software. Your accountant should be familiar with your accounting software and can advise you on converting from your existing Check Reconciliation system.

Check Reconciliation Control Information

The Check Reconciliation Control information contains controls, which you must enter. This information defines which other PBS modules you are using, how you are interfacing to them, as well as whether you are in regular use or start-up mode.

Starting Check Reconciliation

To begin using Check Reconciliation, complete the following steps:

Step	Description
1	Study the PBS general features in the System User documentation.
2	Start C/R using the instructions in the Using Check Reconciliation chapter in this documentation.
3	Company controls are set up for you as part of the installation procedure. Use Company information, found in the CTL menu, to modify the Company controls for your company. Refer to the Company Information chapter in the PBS Administration documentation.
4	If you are using cost centers or sub accounts, enter information required in CTL Cost centers / Sub accounts. This is documented in the PBS System manual.
5	Enter your valid G/L accounts, using Valid G/L accounts under the CTL menu. If you are also using the PBS General Ledger, you have two options to automate the entering of Valid G/L accounts: 1. You can enter your Chart of accounts first and then use Setup valid G/L accounts Utility within G/L to transfer accounts to Valid G/L accounts. 2. You may check the box in G/L Control information to Update Valid G/L accounts when adding/changing G/L accounts. While you are entering or editing the G/L Chart of accounts the Valid G/L accounts are entered or edited as well.
6	Except for System (CTL), Check Reconciliation can be run without other PBS modules. However, if you are using Accounts Payable, Accounts Receivable, Payroll and/or General Ledger you may want to set them up before you set up Check Reconciliation.
7	Enter your Check Reconciliation control options. Refer to the Control Information chapter in this documentation.
8	Perform the start-up procedure for your system. Start-up checklists are provided in the Starting Up a Checkbook chapter in this documentation. When you complete the start-up procedure, the module is ready for you to use.
9	See the Regular Use section below. Also, read the Guide to Daily Operations chapter in this documentation which explains how to use Check Reconciliation to perform various daily, weekly, and periodic tasks.

Regular Use

The remaining chapters in this documentation show you how to:

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Transfer checks and deposits from Payroll, Accounts Payable and Accounts Receivable. This function would not be needed if you have chosen to post the checks and deposits automatically.

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Make entries (checks, deposit slips, transfers, etc.) that do not originate from the other PBS modules you may be using.

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View information in your checking accounts.

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Reconcile your checkbooks with bank statements.

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Print or view reports.

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Compress cleared entries.

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Close a checkbook.

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Reset a checkbook.

Passport Software Training and Support

If you have problems with the PBS software, contact your dealer or authorized consultant.

For the name and location of a Passport Software, Inc. dealer or an authorized consultant near you, contact Passport Software at 1-800-969-7900 or 847-729-7900.

If you wish to receive support directly from Passport Software, please call our End User Support Department at 1-800-969-7900 or 847-729-7900.

You can contact your own dealer for training; however, if your dealer does not offer training contact Passport Software at 1-800-969-7900 or 847-729-7900.

Passport’s web site is www.pass-port.com.

Also, if you have any suggestions for improving PBS, you may email us at psi@pass-port.com.

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